Job Description
Job Description
Responsible for maintaining complete and accurate records of all financial transactions related to hotel vendors, suppliers, and operational expenses in compliance with Pullman brand standards and local regulations.
Receive, verify, and match all vendor invoices, purchase orders, and receiving reports prior to processing to ensure operational accuracy.
Ensure proper authorization, coding, and managerial approval for all operational and capital expenses.
Prepare and process accurate and timely payment runs via bank transfer, cheque, or other authorized payment methods.
Reconcile vendor statements regularly and resolve any billing errors, discrepancies, or disputed invoices promptly.
Maintain the accounts payable ledger and ensure accurate posting into the hotel financial system.
Prepare month-end accounts payable aging reports, accruals, and balance sheet reconciliations within designated deadlines.
Ensure proper tax compliance, including withholding tax deductions and VAT handling on vendor payments.
Maintain well-organized electronic and physical filing systems for all financial documents to support internal and external audits.
Coordinate closely with Purchasing, Receiving, and Department Heads regarding receiving discrepancies, pricing mismatches, or delayed document submissions.
Provide professional and timely customer service to internal and external stakeholders regarding all payment inquiries.
Qualifications & Requirements
Minimum of two to three years of working experience in accounting, specifically within a five-star hotel or hospitality industry background.
Proficient in using hotel financial software and enterprise resource planning systems.
Advanced proficiency in Microsoft Excel, including data analysis and reporting functions.
Strong understanding of local tax regulations, VAT, withholding taxes, and general accounting principles.
High level of accuracy, strong attention to detail, and solid numerical skills.
Excellent organizational skills with the ability to handle high-volume data and meet strict monthly deadlines.
Strong communication and interpersonal skills for cross-departmental collaboration.
Fluent in both written and spoken English and the local language.