Job Description
Key Responsibilities:
Purchasing Planning
- Assist the Materials Manager to prioritize purchases based on resources and urgency.
- Ensure to evaluate user needs and functionality of various materials purchased.
- Ensure that all Licensing laws are adhered to.
- Assist the Materials Manager to plan, direct and control all day-to-day Purchasing functions.
People Management
- Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
- Provide effective support to the team to enable them to provide a range of effective and efficient services.
Financial Management
- Assist the Materials Manager to monitor and maintain inventory records of all the purchases made.
- Identify optimal, cost-effective use of the resources and educate the team on the same.
Operational Management
- To compare the quotations received and select the supplier, who suits to the company’s requirements.
- Ensure to place order with suppliers taking the lead time into consideration.
- Negotiate with supplier and evaluate the proposal when required.
- Ensure that the purchase order meets the criteria of quality, price, timeliness and reliability and also the standards of the company.
- Ensure that a copy of purchase order is sent to all the concerned departments.
- Follow up with suppliers for efficient service and in case of late delivery of the materials ordered.
- Ensure closure of purchase record after delivery of items.
- Handle dispatches to other departments as required.
- Keep track of new Legislation, Excise and Custom rules that come into force from time to time.
- To handle day-to-day purchase activities.
- Follow up on payment on receiving the materials.
- Handle additional responsibilities as and when delegated by top management
- Bachelor’s Degree in Accounting / Finance
- Minimum 2 years of experience in Purchase position
- High degree of professionalism with strong understanding of business acumen
- Excellent reading, writing and oral proficiency in English language
- Proficient in MS Excel, Word, PowerPoint, and relevant financial and accounting reporting systems
- Good contacts with vendors and high negotiation skills
- Good communication and customer contact skills
- Ability to multi-task, work well in stressful & high-pressure situations
- A team player & builder
- A motivator & self-starter
- Well-presented and professionally groomed at all times