HR Administrator

Overview:
This HR Administrator plays a crucial role in ensuring the smooth operation of Human Resources and administrative functions. You will be the bridge between HR, finance, and the broader team, helping to maintain a productive and efficient workplace. 

 

Roles and Responsibilities: 

• Provide high-level administrative support to the team, including managing calendars, scheduling meetings, scheduling company events and making travel arrangements. 

• Prepare and edit corporate
  correspondence 

• Maintain confidential files and records, ensuring proper organization and easy retrieval. 

• Maintain records in accordance with the company’s records retention policy. 

• Conduct research, gather information, and prepare reports as required. 

• Coordinate and prioritize incoming requests and handle them efficiently. 

• Manage and maintain office supplies, equipment, and facilities. 

• Handle special projects and assignments as directed by the executive team. 

• Demonstrate professionalism, discretion, and confidentiality in all interactions. 

• Assist in the recruitment and selection process, including posting job openings, reviewing resumes, reformatting resumes, conducting initial screenings, and coordinating interviews. 

• Support the onboarding process for new employees, including preparing offer letters, conducting orientations, and ensuring completion of necessary paperwork. 

• Track full on-boarding process, background screening, on-boarding packets and project related documents, on-boarding team checklist (must be completed 7 days prior to start date). 

• Manage off boarding of all employee and coordinate shipping of equipment. 

• Maintain employee records and HR databases(BambooHR, Voya, Employee
  Navigator,C2C), ensuring accuracy and confidentiality. 

• Assist in the administration of employee benefits programs and handle employee inquiries related to benefits. 

• Help coordinate and facilitate employee training and development programs. 

• Assist with performance management processes, including tracking performance reviews, setting up meetings, and preparing related documentation. 

• Support employee relations activities, including managing employee recognition programs, gifts and organizing employee engagement initiatives. 

• Stay updated with HR policies, procedures, and employment laws to ensure compliance. 

• Collaborate with the HR team on various projects and initiatives. 

Measurable Expectations: 

• Timely and accurate executive support: 
• Complete all calendar management and meeting scheduling tasks within specified timelines. 

• Prepare and edit correspondence and documents accurately with minimal errors. 

• Conduct efficient travel arrangements, considering cost-effectiveness and executive preferences. 

• Confidential files and records organized and easily accessible. 
• Efficient HR support: 
• Post job openings promptly, and complete candidate screenings within specified timeframes. 

• Ensure Employee onboarding process conducted smoothly, ensuring all necessary paperwork is completed accurately and on time. 

• Employee records and HR databases maintained accurately and up to date, keep team updated (ie: new hire alerts and updates) 
• Address benefits inquiries and employee queries promptly and professionally. 
• Support training programs and performance management processes effectively. 
• Professionalism and collaboration: 
• Professional and courteous communication with all clients and team members. 

• Adherence to confidentiality and data privacy requirements. 

• Active participation in HR team projects and initiatives. 

• Proactive identification of areas for improvement and suggesting actionable solutions.