Job Description
The Accounting Generalist is responsible for assisting the Assistant Director of Finance and staff in maintaining accurate and timely financial reporting; ensuring acceptable levels of internal control; ensuring compliance with all federal, state, and local regulations and Fairmont/Accor Hotels Standard Operating Procedures; and safeguarding owner/investors assets. The role will be split between Accounts Receivable /Income Audit, Accounts Payable, and Office Duties.
WHAT YOU WILL BE DOING
ACCOUNTS RECEIVABLE
➢ Coordinate with Credit Manager to maintain group accounts by:
- Reading and understanding group contracts.
- Attending Resume meetings with Sales team to review groups.
- Taking/Applying deposits and preforming billing maintenance on group accounts.
- Compiling, reviewing, and sending group invoices to sales managers.
➢ Taking and applying payments and closing group accounts.
➢ Provide first contact to the guests of the Accounting Office and answer or direct all general inquiries.
➢ Handle inquiries in a professional and timely manner, provide accurate invoices, statements, and schedules.
➢ Ensure overall guest satisfaction by attentive listening and then immediately resolving guest issues or elevating to the Assistant Director of Finance.
ACCOUNTS PAYABLE
➢Print and Mail Payment Batches, upload Positive Pay Batch to bank, and upload CSI Payments as necessary.
➢Set Up and Maintain vendor files and all necessary additional documentation; W9, W8, COI, etc.
➢Call vendors to verify banking information as needed.
INCOME AUDIT
➢Prepare Daily Operations Package and ensure accuracy of Daily Revenue Reporting. Complete all standard reconciliation templates according to company policy;
-Verifying adequate support submitted by Night Audit for Daily Operating Packages.
-Complete Daily Rooms Reconciliation / Front Desk & Housekeeping
- Assist in reconciling open account status items.
➢ Maintain orderly daily audit packs and monthly binders. Accounting Generalist
OFFICE DUTIES/OTHER
➢ Assist in Month End Auditing Functions including surprise cash counts and inventory spot checks as required.
➢ Check office supply inventory and order supplies as necessary.
➢ Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
➢ Keep management aware of any unusual operation or financial occurrences and/or significant deviations.
➢ Ensure company policies and procedures are followed
➢ Perform any additional duties as assigned by the Assistant Director of Finance and/or Director of Finance.
➢ Perform occasional audits of standard processes with other departments.
Hourly Starting Rate is $32 - 34 per hour
➢ Prior Hotel Finance Experience or Front Office Experience preferred
➢ Excellent organizational skills are required, as well as the ability to thrive in a teamwork environment.
➢ Strong Microsoft Excel skills are required for this role. Experience with the Opera/Opera Cloud PMS is preferred.
➢ Multitasking, working under pressure, and meeting deadlines are all required skills.
➢ Sedentary work, exerting up to 20 pounds of force occasionally and/or negligible force frequently or constantly to lift, carry push, pull or otherwise move objects.
➢ Must be able to convey information and ideas clearly.
➢ Must be able to evaluate and select among alternative courses of action quickly and accurately.
➢ Must work well in a fast paced, high-pressure situation.
➢ Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
➢ Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.
➢ Must be effective at listening to, understanding. and clarifying the concerns and issues raised by co-workers and guests.
➢ Must be able to work with and understand financial information and data, and basic arithmetic functions.
The hourly start rate is USD $32-34