Job Description
The HR Intern will provide administrative and operational support to the HR and office functions. The role focuses on HR administration, document management, coordination, and day-to-day office support, ensuring smooth internal operations. This internship is designed for a motivated individual looking to gain hands-on experience in HR and office administration.
Key Responsibilities
HR Administration Support
- Maintain employee personnel files (physical and digital).
- Support preparation of onboarding and offboarding documentation.
- Collect, track, and follow up on employee documents.
- Assist with updating HR databases and trackers (leave, contracts, attendance).
- Support recruitment administration (CV sorting, interview scheduling, candidate communication).
Office Administration Support
- Support daily office operations (supplies, filing, coordination).
- Maintain organized document filing systems.
- Assist in scheduling meetings and preparing meeting rooms.
- Support internal communications and correspondence.
- Ensure office spaces remain organized, operational, and secure.
- Assist with basic reporting and administrative follow-up.
Confidentiality & Compliance
- Handle employee and company information with strict confidentiality.
- Ensure proper documentation and record-keeping practices are followed.
Required Qualifications
- Diploma or Bachelor’s degree (or currently enrolled) in Human Resources, Business Administration, Management, or a related field.
- Little or no prior experience required; internship or admin experience is an advantage.
Required Skills & Competencies
- Strong organizational and administrative skills
- Good written and verbal communication skills
- Basic knowledge of Microsoft Office (Word, Excel, Outlook).
- Attention to detail and ability to follow instructions
- Professional attitude, reliability, and discretion
- Willingness to learn and support multiple tasks
- Knowledge of Ivory Coast labor law and HR procedures
- Experience in employee engagement and organizational support
- Additional HR certifications are a plus
- Fluent in English and French.
What You Will Gain
- Practical experience in HR and office administration.
- Exposure to recruitment, onboarding, and HR processes.
- Development of professional communication and organizational skills.
- Mentorship and on-the-job learning.