Office Manager for a Pest Control Venture

Smartland is hiring the office lead for our new pest control company.

Pest control office experience required. If you haven't run the office of a pest control company, please don't apply  you won't be considered for this role.

Northeast Ohio real estate and property-management firm trusted here since 2008, is launching a new pest control company, and we're hiring the person who will run its office. You'd be an early, foundational hire in a brand-new business, with the stability and backing of an established parent company behind you. If you've been the one quietly holding a small business together, and you're ready for a place that will actually appreciate it, read on.

What you'd actually do:

This is the office. You'd own it. On any given day that means:

• • Booking jobs, building the daily schedule, and keeping our technicians moving efficiently.
  • Answering the phone, turning callers into booked appointments and calming the occasional worried customer.
  • Invoicing, taking payments, following up on what's owed, and keeping our books clean in QuickBooks.
  • Running our scheduling/CRM software and keeping customer records accurate.
  • Ordering chemicals and supplies so the trucks are never short.
  • Keeping us on top of the boring-but-critical stuff: licenses, insurance, and renewals.
  • Handling light HR as we grow: onboarding new hires, tracking time off, and helping put simple policies and procedures in place (handbook, PTO, safety).
  • Sending a simple weekly rundown to the owner so we always know where we stand.
    
    
  
  

Who we're looking for: 

• • You are genuinely in love with checklists, spreadsheets, and a well-kept calendar. A checked-off list and a tidy schedule make your day. This is the most important thing on this list.
  • You've run the office of a pest control company before.
  • You know QuickBooks and you're comfortable with invoicing, payments, and chasing down what's owed.
  • You've used scheduling or dispatch software (GorillaDesk, FieldRoutes, Jobber, Housecall Pro, ServiceTitan, or you learn software fast).
  • You stay calm when three things need you at once, and nothing falls through the cracks on your watch.
  • You're warm on the phone but not afraid to ask a customer to pay their bill.
  • You're trustworthy — you'll see payroll and bank access, and we need to count on you completely.
    
    
  
  

Pest control office experience is required. Candidates without it will not be considered.

Fair warning: At first this will be hectic and a little disorganized, and it'll be on you to sort out the chaos and build proper order from the ground up.

Loc: Domestic