Executive Support & Office Coordinator

Joining us as a Executive Support & Office Coordinator 

Join our Executive Team in a varied role that combines office management and executive support, ensuring our London office runs smoothly while providing essential coordination and administrative support that enables Executive Assistants to operate efficiently and focus on strategic priorities in their support for our Senior Leaders.

You’ll receive a competitive salary, and a performance related bonus. 

This is some of what you can expect to be doing: 

• Managing the day-to-day running of the London office and maintaining a professional, welcoming environment
• Supporting Executive Assistants with meeting coordination, travel, diaries and key administrative activities
• Coordinating meeting rooms, catering, office supplies, post and supplier relationships
• Supporting leadership meetings, team events and offsite activities
• Maintaining accurate records, SharePoint documentation and office processes
• Identifying and implementing improvements that enhance office efficiency and the employee experience

What you’ll bring to the role 

You'll bring strong office management, administration and coordination experience, alongside a proactive, organised and customer-focused approach to supporting senior stakeholders and maintaining an efficient workplace environment. 

• Experience managing office operations, facilities, supplies and workplace services.
• Strong organisational skills, and ability managing competing priorities in a fast-paced environment.
• Confidence supporting senior stakeholders and building effective working relationships.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and SharePoint.
• A proactive, approachable and solutions-focused mindset, with strong ownership and initiative.
• Excellent communication skills, attention to detail and a commitment to delivering a high-quality service.

Life at CityFibre  

Everyone deserves to feel heard, valued and truly included. Working alongside our Employee Communities, we’re committed to creating a workplace where people feel a genuine sense of belonging and pride in what they do. That’s why we’re proud to be a Times Top 50 Employer for Gender Equality, endorsed by WORK180, a Disability Confident Leader, a Care Leaver Friendly Employer, and a signatory of the Armed Forces Covenant Gold Award. 

We’ll support you to thrive inside and outside of work, with opportunities to grow your career and a flexible benefits package that adapts to your life – including generous annual leave (with an extra day off on your birthday), private medical insurance, health cash plans and family‑friendly policies. 

Find out more about our culture, communities and benefits on our careers site.

We want to create a sense of belonging for everyone. We celebrate our differences and work to ensure everyone has the best chance to succeed, starting with our recruitment process. No matter your background, family or carer status, ethnicity, sexual orientation, religion, age, disability, gender, or gender identity, we welcome your application. If you need any support or reasonable adjustments throughout the application process, please email us at careers@cityfibre.com. We want to help!